Case Study | Optimizing Project Management
for Healthcare

CLIENT

Medical Device
Manufacturer

INDUSTRY

Healthcare

CONSULTANT ROLE

Project Management
Consultant

LOCATION

France

The Challenge

Inefficient Project Management Practices

The client, a French medical device manufacturer, faced critical challenges in its project management processes. The complexity of medical device development, strict regulations, and changing market demands resulted in project delays, unmitigated risks and cost overruns.

“Our projects were facing significant roadblocks that jeopardized our ability to deliver the best products to the market in a timely manner.” — Head of Project Management Office (PMO)

The client sought a project management consultant with industry expertise and a proven track record in optimizing project management process.

Role of Consultport

Consultport proposed 5 strong candidates within 72 hours. The client interviewed 3 candidates and selected a former Senior Consultant at Roland Berger with rich PMO consulting experience. The consultant started working with the client 7 days after the initial request.

Approach

Comprehensive Evaluation

Utilizing critical path analysis and stakeholder analysis, the consultant performed a detailed evaluation of current project management processes, identifying bottlenecks, compliance gaps, and resource constraints.

“The holistic analysis allowed for a comprehensive understanding of the challenges and facilitated the development of tailored solutions” — Project Management Consultant

A case study about enhancing collaboration and efficiency in medical device development.

Solution

Tailored Project Framework

The consultant proposed a tailored project management framework that emphasized rigorous risk mitigation, enhanced stakeholder communication, and iterative project planning.

For example, to tackle uneven resource distribution, the consultant introduced a flexible approach to allow efficient resource allocation based on shifting project needs and priorities.

The consultant also pushed for a centralized project management software that would enable efficient project tracking and risk management. The software would provide a communication channel among team members and stakeholders. Through regular engagement sessions on the channel, feedbacks could be actively incorporated throughout project lifecycles.

Results

Optimized Project Management

The flexible resource allocation approach led to noticeable improvements in operational efficiency, and the on-time completion rate of projects rose by 30%.

As a pilot program, a project management software was deployed on several projects and saw promising results in improving project performance, while the engagement sessions allowed improved stakeholder communication.

Overall, the client witnessed reduced project delays, improved project compliance with regulatory standards, controlled costs, and a more agile response to changing market demands.